Date: 20 December 2022
This document details the process to be followed for back-fill claims relating to the two-hour monthly meetings of the Mid and South Essex (MSE) Clinical and Multiprofessional Congress (CliMPC). It is not contractual and will be regularly reviewed and changes made as required.
As a public sector entity, it is important that back-fill is managed effectively, all claims are reviewed and any deviation from this process is flagged for review and follow up. Non-compliance will result in a rejection of the related claim until a compliant claim is submitted. This guidance applies to all members appointed to the MSE CliMPC.
The document provides clear and concise rules and the procedure that must be followed when claiming backfill costs. Negligence, fraud, theft, deception or dishonesty in claiming are disciplinary/criminal offences for which you may be summarily dismissed or referred to the Local Counter Fraud Specialist (LCFS) for further investigation as set out in the ICB’s Counter Fraud Bribery and Corruption Policy (Policy Ref 026)
Any member of CliMPC employed in a non-clinical role by an organisation which is a member of MSE ICP (e.g. MSE ICB, MSE FT, EPUT, NELFT, Provide, Essex County Council, Southend City Council, Thurrock Council), and therefore for whom system-working is considered to be a part of their normal job role, may not be eligible to claim back-fill.
CliMPC members working in clinical or other role which must be covered via backfill to enable them to attend CliMPC meetings, will be eligible to claim backfill costs.
Where eligible according to criteria above, organisations that have agreed for members of their organisations to be part of the MSE CliMPC, can claim up to 1 session per month for any back-fill incurred whilst the staff member is attending CliMPC.
Any payments should be claimed by and made to the employee organisation. The sessional rates of pay need to be agreed in advance of a claim being made. This will not exceed the sessional rate in place within the ICB (i.e. System Clinical Leads rate agreed as £257.50 as of 1st August 2022). Agenda for change equivalent rates would apply for non-clinical staff.
To claim for back-fill payments:
Requirement for backfill to be agreed in advance.
To provide evidence of hours being claimed (monthly), the sessional rate agreed and evidence of the backfill provided for those staff who are WTE.
Organisations will need to send invoices to the MSE Clinical and Care Leadership directorate and should be addressed to:
NHS MID AND SOUTH ESSEX ICB
QH8 PAYABLES N175
WAKEFIELD, WEST YORKSHIRE
All claims must be within a three month period, anything older will be rejected.